Last Updated: October 25, 2025
Maryna Pirska Tax Services ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our tax preparation services. We provide this notice annually to our customers by publishing on our website, as required by law, unless an exception applies (e.g., no changes in practices and no non-affiliated third-party sharing for marketing).
1. Information We Collect
Information You Provide Directly
When you engage our tax preparation services, we collect information limited to what is necessary to provide our services:
Personal Identification Information:
- Full legal name
- Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)
- Date of birth
- Address (current and previous)
- Phone number
- Email address
- Citizenship and immigration status
Financial Information:
- Income documents (W-2s, 1099s, K-1s, etc.)
- Bank account information
- Investment account statements
- Business financial records
- Foreign bank account information (for FBAR/FATCA)
- Prior year tax returns
Family Information:
- Spouse information (if married filing jointly)
- Dependent information (names, SSNs, dates of birth)
- Child care provider information
Supporting Documentation:
- Receipts for deductions and credits
- Property tax statements
- Mortgage interest statements
- Educational expense records
- Charitable contribution records
- Medical expense records
- Business expense documentation
Information Collected Automatically
When you visit our website, we automatically collect:
- IP address
- Browser type and version
- Device information
- Pages visited
- Time and date of visit
- Referring website
We use this information to improve our website and understand how visitors use our services.
Information from Third Parties
We may collect information from third parties, such as credit reporting agencies or IRS verification tools, only as necessary for our services and with your consent where required.
2. How We Use Your Information
We use your information for the purposes listed below, and no other purposes without your consent:
Provide Tax Services:
- Prepare accurate federal and state tax returns
- Calculate tax liability or refund
- File returns electronically with the IRS and state agencies
- Respond to IRS or state inquiries about your returns
- Provide tax planning and consultation
Legal Compliance:
- Comply with IRS regulations and requirements
- Maintain required records per IRS guidelines
- Respond to legal process (subpoenas, court orders)
- Report as required by law
Communication:
- Send appointment reminders
- Provide updates on your tax return status
- Share tax law changes that may affect you
- Respond to your inquiries
- Send annual tax season reminders (you can opt out)
Service Improvement:
- Analyze trends to improve our services
- Understand client needs better
- Develop new service offerings
3. How We Protect Your Information
We take data security seriously and implement multiple safeguards as part of our Written Information Security Plan (WISP), as required by the FTC Safeguards Rule and IRS guidelines. Our WISP includes regular risk assessments, employee training, and incident response procedures.
Technical Safeguards:
- SSL encryption for all data transmission
- Password-protected files and systems
- Multi-factor authentication on all accounts
- Encrypted cloud storage with IRS-compliant providers
- Regular security updates and patches
- Firewall protection
Physical Safeguards:
- Locked file cabinets
- Controlled access to sensitive areas
Administrative Safeguards:
- Staff training on data privacy and security
- Confidentiality agreements with all staff
- Limited access to client information (need-to-know basis)
- Regular security audits
- Incident response procedures
Document Retention and Destruction:
- We retain your tax records for at least 3 years as required by IRS regulations (26 CFR § 1.6107-1), but maintain them for up to 7 years to support potential audits or legal needs under extended statutes of limitations.
- After the retention period: secure shredding of paper documents
- After the retention period: secure deletion of electronic files
4. Information Sharing and Disclosure
We NEVER Sell or Rent Your Information
We will never sell, rent, or trade your personal information to third parties for marketing purposes.
Limited Sharing in These Situations:
With Your Consent:
- When you explicitly authorize us to share information
- With financial institutions for loan applications (if requested)
- With other professionals you designate
Service Providers: We may share information with trusted service providers who assist us and are vetted for IRS compliance:
- Tax software providers (e.g., Intuit, Drake, Thomson Reuters)
- E-filing transmitters (IRS-approved)
- Cloud storage providers (encrypted, IRS-compliant)
- Payment processors (for fee collection)
All service providers are bound by confidentiality agreements and must comply with IRS security requirements.
Legal Obligations: We may disclose information when required by law:
- IRS summons or subpoena
- Court orders
- State tax authority requests
- Law enforcement (with proper legal process)
- To prevent fraud or illegal activity
IRS and State Tax Agencies:
- We file your tax returns electronically (via secure, encrypted transmission) with the IRS and applicable state agencies
- We may correspond with these agencies on your behalf regarding your returns
- We provide documentation to support positions taken on your return if audited
5. Your Rights and Choices
Access and Correction
- Right to access: Request copies of information we hold about you
- Right to correct: Request correction of inaccurate information
- Response time: We respond within 30 days, after verifying your identity (e.g., using SSN or other provided information)
Data Portability
- Right to receive: Obtain a copy of your tax information in commonly used format
- Right to transfer: Transfer your information to another tax preparer
Deletion
- Right to deletion: Request deletion of your information
- Limitations: We must retain tax records for at least 3 years per IRS requirements (up to 7 years in practice)
- After retention period: We securely delete information upon request or automatically
Marketing Opt-Out
- Email communications: Opt out of tax tips and reminders (opt-out link in every email)
- Phone calls: Request to be removed from reminder call list
- Important notices: You cannot opt out of communications about your tax returns or account
How to Exercise Your Rights
📧 Email: tax@taxespro.us
We'll respond within 30 days and verify your identity before processing requests.
For residents of states with comprehensive privacy laws (e.g., California, Colorado, Virginia), we comply with applicable requirements. As a GLBA-regulated entity, many state laws exempt us, but we extend similar rights where feasible.
6. Cookies and Tracking Technologies
Our Website Uses:
Essential Cookies:
- Session management
- Security features
- Website functionality
Analytics Cookies:
- Google Analytics (anonymized IP addresses)
- Page visit tracking
- User behavior analysis
You Can Control Cookies:
7. Third-Party Links
Our website may contain links to third-party sites (IRS.gov, state tax agencies, professional organizations). We are not responsible for the privacy practices of these sites. We encourage you to read their privacy policies.
8. Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from children except as dependents on tax returns, which is collected from parents/guardians.
9. International Data Transfers
Your information is stored and processed in the United States. If you're accessing our services from outside the U.S., you consent to the transfer of your information to the U.S., which may have different data protection laws.
10. California Privacy Rights (CCPA/CPRA)
If you're a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA):
- Right to know what personal information we collect and how we use it
- Right to delete personal information (subject to legal retention requirements)
- Right to opt-out of sale or sharing of personal information (we don't sell or share information as defined under CCPA)
- Right to non-discrimination for exercising your privacy rights
- Right to correct inaccurate personal information
- Right to limit use of sensitive personal information (we do not use sensitive information beyond what's necessary for services)
We comply with CCPA/CPRA requirements, including providing notices and responding to requests. Note: Regulations effective January 1, 2026, on automated decision-making, risk assessments, and cybersecurity audits may apply if thresholds are met (e.g., processing data of 100,000+ consumers annually).
11. Data Breach Notification
In the unlikely event of a data breach affecting your information:
- We'll notify you as soon as possible and without unreasonable delay, in compliance with applicable laws (e.g., prompt notification under IRS guidelines, within 30 days for FTC reporting if affecting 500+ consumers)
- Notification will include: what happened, what information was affected, what we're doing about it
- We'll provide guidance on steps you can take to protect yourself
- We'll notify appropriate authorities as required by law, including immediate reporting to the IRS Stakeholder Liaison, the FTC, state attorneys general, and other relevant entities
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect:
- Changes in our practices
- Legal or regulatory changes
- New services or features
How we'll notify you:
- Updated "Last Updated" date at top of policy
Your continued use of our services after changes constitutes acceptance of the updated policy.
13. Contact Us
Questions, concerns, or requests regarding this Privacy Policy:
📞 Phone: (561) 888-4948
📧 Email: tax@taxespro.us
Response time: Within 48 hours for privacy-related inquiries
14. IRS Circular 230 Disclosure
To ensure compliance with requirements imposed by the IRS under Circular 230, we inform you that any tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing, or recommending to another party any transaction or matter addressed herein.
15. Your Trust Matters
Your privacy and security are our top priorities. We understand the sensitive nature of tax information and take every precaution to protect it. If you ever have concerns about how your information is handled, please don't hesitate to contact us.
We're here to help, in your language: 🇺🇸 English | 🇷🇺 Русский | 🇺🇦 Українська
This Privacy Policy complies with:
- IRS Publication 4557 (Safeguarding Taxpayer Data)
- IRS Publication 5293 (Data Security Resource Guide)
- Gramm-Leach-Bliley Act (GLBA)
- California Consumer Privacy Act (CCPA/CPRA)
- Professional ethics standards
- Applicable state privacy laws (noting GLBA exemptions where relevant)
Last Updated: October 25, 2025
Effective Date: October 25, 2025
Version: 3.0
Frequently Asked Questions (FAQ)
General Questions
What services do you offer?
We provide comprehensive tax preparation and consulting services tailored to various clients, including:
- AI startups: R&D tax credits, IP valuations, stock option planning, and international tax structures.
- Digital businesses: E-commerce compliance, 1099-K reporting, and cross-border transactions.
- Immigrants: ITIN applications, foreign income reporting (FBAR, FATCA), tax treaty benefits, and first-time filer support.
- Small businesses and LLCs: LLC formation, business tax planning, expense optimization, and payroll compliance.
- Logistics and transportation companies: Owner-operator deductions, fleet management tax planning, multi-state compliance, and gig economy support.
- Seniors and disabled individuals: Disability tax credits, senior deductions, Medicare planning, and accessible consultations (free for qualifying clients).
Who is Maryna Pirska?
Maryna Pirska is a U.S. tax preparer with advanced degrees in Economics and Banking Management. She specializes in supporting immigrants, innovative businesses, and underserved communities with personalized tax strategies.
In what languages do you provide services?
We offer services in English (🇺🇸), Russian (🇷🇺), and Ukrainian (🇺🇦) to better assist our diverse clientele.
How can I schedule a consultation?
You can request a free consultation by filling out the form on our Contact Us page or calling us at (561) 888-4948. We aim to respond within 48 hours.
Tax Preparation Questions
What documents do I need for tax preparation?
Typically, you'll need:
- Personal identification (SSN/ITIN, date of birth, address).
- Income documents (W-2s, 1099s, etc.).
- Deduction and credit receipts (mortgage interest, medical expenses, charitable contributions).
- Prior year tax returns.
- Family information for dependents. We provide a personalized checklist during your initial consultation.
How long does it take to prepare my taxes?
The timeline varies based on complexity. Simple returns can be completed in 1-2 weeks, while business or international taxes may take 3-4 weeks. We prioritize accuracy and compliance.
Do you file taxes electronically?
Yes, we file federal and state returns electronically with the IRS and state agencies using secure, IRS-approved methods.
How do you protect my personal information?
We follow strict security protocols outlined in our Privacy Policy, including encryption, multi-factor authentication, and compliance with IRS, GLBA, and CCPA/CPRA guidelines. We never sell or rent your data.
Payment and Fees
How much do your services cost?
Fees depend on the complexity of your tax situation. We provide transparent quotes after an initial consultation. Free services are available for qualifying seniors and disabled individuals.
Do you offer tax planning advice?
Yes, we provide year-round tax planning and consultation to minimize liabilities and optimize strategies.
How do I stay updated on tax law changes?
Subscribe to our newsletter via email for updates on tax laws, tips, and reminders. You can opt out anytime.
If your question isn't answered here, please reach out. We're here to help!
